Welcome to Dot Squad (“we,” “us,” or “our”). We are committed to protecting your privacy and ensuring the security of your personal information. This Privacy Policy outlines how we collect, use, and safeguard your data when you interact with our website dotsquad.net (“Site”) and utilize our services.

1. Data Controller

Dot Squad is the data controller responsible for your personal data. If you have any questions about this Privacy Policy or our data practices, please contact us using the details provided below.

2. Information We Collect

We collect the following types of personal information through our Site:

1. Contact Form:
   • Name
   • Email Address
   • Phone Number
   • Message
2. Career Application Form:
   • Name
   • Email Address
   • Phone Number
   • Resume/CV

Additionally, we use third-party analytics services that may collect data about your visit:

• Google Analytics
• Vercel Analytics

3. How We Use Your Information

1. To Respond to Inquiries:
   • We use the information from the Contact Form to respond to your questions, provide information, and assist you with your needs.
2. To Process Job Applications:
   • Information from the Career Application Form is used to evaluate your qualifications and manage your application for employment opportunities.
3. To Improve Our Services:
   • Analytics data helps us understand how visitors interact with our Site, enabling us to enhance user experience and optimize our services.
4. To Comply with Legal Obligations:
   • We may use your information to comply with applicable laws, regulations, and legal processes.

4. Legal Basis for Processing

Our legal basis for collecting and using your personal information includes:

• Consent: You have provided explicit consent for us to process your personal data for the purposes outlined in this Privacy Policy.
• Legitimate Interests: We process your data to improve our services and respond to your inquiries without overriding your fundamental rights and freedoms.

5. Data Retention

We retain your personal information only for as long as necessary to fulfill the purposes for which it was collected or as required by law:

• Contact Form Submissions: Retained for up to 6 months after your last interaction, unless you request deletion sooner.
• Career Applications: Retained for up to 12 months to consider you for future employment opportunities, unless you request deletion sooner.

6. Data Protection

We implement robust security measures to protect your personal information from unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption: Data transmitted through our Site is secured using SSL encryption.
• Access Controls: Access to personal data is restricted to authorized personnel only.
• Regular Audits: We conduct regular security assessments to ensure the integrity and security of our data handling practices.

7. Third-Party Services

1. Google Analytics:
   • Data Collection: Google Analytics may collect information such as your IP address, browser type, and usage data to analyze how visitors use our Site.
   • Cookies: Google Analytics uses cookies to track user interactions. To opt out of Google Analytics tracking, you can install the Google Analytics Opt-Out Browser Add-on.
   • Privacy Policy: Google Analytics Privacy Policy
2. Vercel Analytics:
   • Data Collection: Vercel Analytics collects data to monitor and optimize the performance of our Site.
   • Cookies: Vercel may use cookies and similar technologies to collect data. Please refer to Vercel’s Privacy Policy for more information.
   • Privacy Policy: Vercel Privacy Policy

We do not share your personal information with these third-party services beyond what is necessary for them to perform their functions.

8. Your Rights Under GDPR

As we are based in the UK, you have the following rights under the General Data Protection Regulation (GDPR):

1. Right to Access: You can request access to the personal data we hold about you.
2. Right to Rectification: You can request correction of inaccurate or incomplete data.
3. Right to Erasure: You can request deletion of your personal data under certain conditions.
4. Right to Restriction of Processing: You can request the limitation of processing your data.
5. Right to Data Portability: You can request to receive your data in a structured, commonly used format.
6. Right to Object: You can object to the processing of your data for specific purposes.

To exercise these rights, please contact us using the contact form on the website.

9. International Data Transfers

Your information may be transferred to and maintained on servers located outside the UK. We ensure that your data is handled securely and in compliance with applicable data protection laws, including the use of Standard Contractual Clauses where necessary.

10. Changes to This Privacy Policy

We may update our Privacy Policy from time to time. Any changes will be posted on this page with an updated effective date. We encourage you to review this Privacy Policy periodically to stay informed about how we are protecting your information.